Frequently Asked Questions

Yes! We currently allow vendors to actively sell their items in up to three schools. We understand that you might have kids at different schools or there might be other local schools that you want to support.

We are also actively promoting all businesses to our registered user list and Facebook fans so you business will get exposure to many people inside your particular school(s) and beyond.

Remember, if a buyer is not a member of your school's community you can still point them to your storefront and they can purchase from you. Donations under these circumstances will go to the school of the buyer.

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If you want to create a class/camp similar to your old class/camp, the easiest way to create this item is to "Clone" your old item.

- Go to My Account: List Items
- Find the class/camp your want to Clone
- Click Clone
- Be sure to change the below informaiton:
-- Title (be sure to always include school and session)
-- Short Title (as needed)
-- Description (as needed)
-- ASE Session/Week
-- ASE Dates
-- Price (as needed)
-- all Attributes will also be copied, confirm that they are correct

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You will need to look into the requirements and laws in your state. There are shared commercial kitchens in most towns where you could prepare your food items and who also might have some insight into your state's laws and regulations on this topic.

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Yes! Under the new California Homemade Food Act the sales of cottage food items to the public is permitted. There are however very specific regulations pertaining to the types of foods that may be sold, how they are prepared and what licensing is required by the person/business preparing the food items.

A helpful link where you may find some answers to your questions is on the Sustainable Economies Law Center website at: http://www.theselc.org/faq/

You can also visit the California Department of Public Health website here for more information: http://www.cdph.ca.gov/programs/Pages/fdbCottageFood.aspx

Please be advised however that this is not legal advice so please consult with an attorney if you have questions that are specific to your business.

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Follow the below steps to retrieve parent emails for specific classes/camps:
- Log into Skooltopia
- Go to My Account
- Click Reports

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Follow the below steps to retrieve parent emails for specific classes/camps:
- Log into Skooltopia
- Go to My Account
- Click List Items
- Find the Class/Camp you need the information
- Click Sales Report for that class/camp
- Scroll to the bottom of the report
- select and copy all the Email Addresses
- Paste all email addresses to the BCC of your email

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You will receive an electronic notification that someone has purchased your product or service. It is then your responsibility to communicate with the buyer to organize delivery if you have not already done so. Once a purchase has been fulfilled you should go into your Skooltopia profile and mark the purchase as fulfilled. This will complete the transaction and trigger payment to you from Skooltopia.

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In your account summary you will have access to reports detailing sales and donations. Schools will be provided with a report at the end of the year so that they can issue letters to vendors acknowledging charitable contributions for tax purposes.

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- Log into Skooltopia
- Go to My Account: Buy: Purchases

This page lists all orders created by your account. Simply click on any order number to view your order details.

To print a copy of your invoice with further information, such as vendor Tax IDs, click the "Click to open a window with a printable invoice" link at the top of the page.

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Skooltopia will contact your school by the end of the calendar year in which the donation was take to deliver funds and issue contracts and financial statements in compliance with state regulations outlined for Commercial Fundraisers in the state of California. If the school is unable or unwilling to accept the donation and sign required documents in the required amount of time the donation will be allocated to the second school of the buyer if active. Otherwise the buyer will be contacted and asked where they would like the money to go.

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